Realize the benefits of dynamic capacity planning and power a workplace transformation.
Freespace workplace space management software.
Leverage our office space management software to become more efficient, reduce cost and enhance the user experience.
Overcome specific workplace challenges, including:
- Creating a seamless and secure way to support visitor space booking and check-in.
- Automatically aligning occupancy demand and capacity to improve space efficiency and building usage.
- Simplifying the complexity of allocating space for shift workers or where the number of employees exceeds the number of desks.
Perfect for…
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Busy and collaborative office teams
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Hybrid office environments
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Reducing carbon footprint
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Improving work culture
A trusted partner to global employers.
Dynamic capacity planning.
Reduce operational costs including energy, utilities and facilities management by allocating space based on demand on a floor-by-floor basis.
Optimize space.
Optimize space and right size your real-estate through intelligently matching capacity with demand. Use our AI dynamic capacity engine to make the most efficient use of your space and make hybrid working a success.
Match demand.
Adjust your available workspaces to match demand using intelligent allocation algorithms. Employees can request a space through our employee experience app and capacity can be adjusted to align with demand. Leverage configurable rulesets to ensure teams sit together and individual workspace preferences are supported.
Utilize in-depth analytics.
Benefit from our in-depth data analytics tools to understand daily demand over a period of time and use this data to make informed decisions on right sizing. Also, gain valuable insights into which departments have strong office attendance and use this to inform future space design.
What to expect.
Reduce cost.
Reduce energy consumption.
Reduce space usage.
Increase collaboration.
Get straight to business.
Workplace space management software features.
Save valuable management time by automatically optimizing your office workspace through simplifying complex seat planning and allocating space in the fairest and most efficient way.
Desk space management.
A customized and proven solution for call centres and 24/7 office environments where the ratio of people exceeds the number of desks. Optimize valuable office space management time and use our intelligent space planning solution to allocate space in the fairest and most efficient way whilst delivering business requirements.
Shift management.
Empower Shift Managers by enabling them to define each department and team requirements within a department, building rosters, creating the shift pattern and user profiles associated with each shift.
Employee access.
We offer flexibility based on in-office or hybrid models, and for centrally or self-managed environments. Managers can allocate employees to a shift within the system. Alternatively, employees can do that for themselves via our employee experience app.
Automation.
Intelligent algorithms automatically run on a daily basis to manage seat allocations and ensure full capacity of workspaces combined with fair usage across departments. Leverage our overspill allocation functionality which seats users in other department seats that have capacity above their daily demand.
Analytics.
Benefit from shift management analytics with a daily summary of counts of bookings for locations, floors and shifts. This is supplemented with a weekly summary identifying the number of requests, allocations, check-ins and no shows.
Maximize efficiency, minimize hassle.
Swap chaotic desk arrangements and shift scheduling for our intelligent system. Smarter. Fairer. Optimal workspace utilization.
Enhance visitor experiences.
Become more efficient, whilst achieving an enhanced visitor experience.
Enable your organization to professionalize the visitor experience, optimize reception time and enhance your brand. Use Visitor Manager to pre-register all visitors, book a visitor allocated space and automate the check-in process via reception.
Workplace reservation solution.
Enable your host to pre-register visitors, reserve a desk suitable for a visitor and include notes so the reception team can process and direct the visitor accordingly. Visitors are automatically notified of their registration which includes arrival instructions and any specific requirements, as well as any changes to their visit over time.
Safety & security.
Visitor Manager supports arrival and departure logging which can be used to track the visitor’s presence which is vital in fire and evacuation situations. Additionally, Visitor Manager is GDPR compliant and we can adhere to specified privacy standards, providing assurance regarding the security and deletion of visitor data.
Productivity & time efficiency.
The check-in process for pre-registered visitors will become faster and more efficient as Visitor Manager automatically notifies the host and simplifies the communication process. Additionally, data will be auto-populated for repeat visitors reducing the time for processing. This will enable the reception team to be more productive and focus on other core tasks.
Intelligence led.
Visitor Manager produces data that is visible in our analytics portal and provides intelligence and insights on visitor volumes, trends and peaks. This is vital to support operational planning (i.e. reception staffing levels) and to inform investment decisions based on usage (i.e. which buildings have the largest number of visitors).
Global partners.
North America.
415 Boston Post Rd,
Ste 3 PMB 796 Milford,
CT 06460
United States
United Kingdom.
The Rivers Office Park
Denham Way, Maple Cross
Rickmansworth
WD3 9YS
United Kingdom
South India office too.
Speak to Freespace.
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Leave us a message
Download the Freespace Brochure.
Gain an overview of Freespace’s integrated workspace solutions, designed to provide organizations with data and insights for accurate decision-making on right-sizing and designing their portfolio, interactive products to engage employees in a flexible work strategy, and tools for operating space more efficiently and sustainably.