Since its inception, Artificial Intelligence (AI) has improved a wide range of processes within the workplace. AI technology is a powerful tool and is used in a variety of ways, but some organizations have avoided it completely.
Not having a clear understanding of AI capabilities means it can still be perceived as the enemy in many industries and something unsettling for many.
Whether it be due to the fear of the unknown or you’re not sure where to get started, this article will delve into using AI in the workplace and the benefits it can bring you.
Using AI in the Workplace
Deloitte Insights conducted a survey in 2022 which found that 91% of business leaders had an enterprise-wide AI strategy, “typically using AI in the workplace to generate insights, optimize processes, lower costs, improve collaboration across businesses, etc.” Ultimately, using it to drive efficiency and performance for their company.
Although there are different ways to utilize it, there are 3 main areas which have seen the increased use of AI technology over the years.
Automating Processes
AI can be used for automation; replicating processes so employees don’t have to. This saves time and significantly improves efficiency, enabling employees to focus on other areas of their work.
An example of this is Smart Building Automations from Freespace. Not only does automation improve employee efficiency, but also energy efficiency. By using data from Workplace Occupancy Indicators to automate heating and air conditioning, this leads to cost reduction and lower carbon emissions. Furthermore, Dynamic Capacity Planning enables the systematic opening of space to save energy where you otherwise might not realise you could.
Data Collection & Analysis
Data collection, data processing and data analysis can all be conducted by AI. By data, we do not mean personal information, but data regarding the office space occupancy and utilization to help make informed real estate design decisions.
For instance, our Workplace Occupancy Sensors provide people count real-time data of an office, floor or specific area. Together with space management, this information can help determine the right space configuration for optimal working conditions that reduce over or underutilised spaces, while improving employee experiences.
Communication & Collaboration
Using AI in the workplace can have a significant impact on your company culture, elevating employee experience by facilitating communication and collaboration. By providing user-friendly platforms for employees to use both in the office and working remotely, AI can help cultivate a harmonious company culture.
Freespace’s Employee Experience App is a great case in point for AI helping with communication and collaboration. It gives employees the tools to locate and pre-book spaces as well as the ability to connect with each other. My Circle and My Teams features within the app promote remote and in-person collaboration with the ability to book team days and tailored schedules to suit them.
Benefits of Using AI in the Workplace
Make Confident, Data-informed Decisions
Having access to the right data and insights can help organizations to make better decisions about space utilization and air quality across your portfolio. At Freespace, we provide customized live dashboards and produce meaningful business reports that are specific to your organization. Our business intelligence specialists can also help interpret your data to deliver data-driven effective strategies for your office space.
These decisions can be made for the present, but we also provide occupancy predictions for the future too, based on current trends. This allows flexibility and scalability which is significantly insightful for businesses.
Reduce Costs & Improve Efficiency
Using AI in the workplace increases efficiency in all aspects. Automating tasks can free up employee time, streamlining processes, and putting time aside to focus on other parts of their job, increasing productivity as a result.
As well as saving time, AI technology can also save money by helping organizations tailor their office space to their hybrid working strategy. By using space management tools to see peak and average busyness by day and hour, plus dwell time, you can determine whether you need to expand or reduce your real estate. This makes sure you are getting the most for your money.
Automations for heating and air conditioning also enable you to only be using resources when you need to. This contributes to more energy efficient measures and reduces your energy bills, so you are only paying for what you are using.
Enhance Employee Experience & Engagement
One of the main benefits of using AI in the workplace is the positive impact it can have on employees. By using this technology to support flexible work arrangements, you can ensure hybrid schedules can align with existing infrastructures and all employees are supported.
Utilizing data and analytics to optimize collaboration spaces and improve meeting room design can enrich teamwork. It provides teams with tools to streamline workflows and communicate easier with each other resulting in happier and more productive employees.
If you want to start implementing artificial intelligent tools in your workplace strategy and management, book a demo to learn more how our advanced technology solutions can help your organization.
